Contact Us
Parents Council can be contacted at parentscounil@hazelc.ie
Constitution of Hazelwood College Parents Association
We the Parents and Guardians of pupils of Hazelwood College seek to
promote the interests of the students in the school in co-operation
with the board, Principal, teachers and students of the school.
1.0 Title
We constitute ourselves as an association known as Hazelwood College
Parents Association.
2.0 Membership.
2.1 All Parents and Guardians of pupils enrolled in the School are
deemed to be members of the Association.
2.2 The Association recognises that issues relating to individual
pupils or parents and/ or teachers are a matter for determination
between the individual pupil and/or parents/guardians and the School
authorities.
2.3 The Association will be affiliated to the NPAVSCC (National
Parents Association for Vocational Schools and Community Colleges) and
will adhere to its guidelines.
3.0 Objectives
3.1 To support and initiate, where appropriate, activities which
advance the aims and objectives of the School, ensuring that such
activities will not interfere with the process of management of the
School.
3.2 To make every effort to improve communication between the
Board of Management/Principal/Teachers/Parents.
3.3 To provide a forum where Parents can discuss their mutual
problems regarding the education and welfare of their children.
3.4 To make representations to the Board of Management and/or
Principal on such matters as may be decided by the Council or by the
Association at a general meeting.
3.5 In co-operation with School Management to seek nominations
from the Parents Association to elect Parents Representatives on the
Board of Management.
3.6 To arrange from time to time talks or submissions regarding
education or allied subjects as may be deemed necessary by the Council
to be beneficial to the members and to the School.
3.7. To promote and support the role of parents and guardians as
the prime educators of their children.
3.8 To promote and support contact between the school, parents and
the wider community.
3.9 To promote and support the establishment of a Students Council.
3.10 To be aware of the ethos of the School so that all can advance
in a spirit of partnership and inclusion to the benefit of pupils,
parents, teachers and the community.
4.0 Parents Council
4.1 The members of the Parents Association will elect a Parents
Council each year at the Annual General Meeting.
4.2 The Council shall comprise of no more than twelve members.
Ideally each Year group would have a minimum of two parents/guardian
representatives plus the two members of the Board of Management.
4. 3 In the event of more than one nomination for a position a vote
is taken by secret ballot. In the event of a tie the name is drawn by
lot. The first name drawn shall be deemed elected.
4.4 In all tied votes other then 4.3 the Chairperson has the casting vote.
4.5. The Council to meet at least once per term in addition to the
AGM but desirably monthly on an agreed day as decided by the Council.
4.6 Any member of the Parents Association will be entitled to make
representations or observations to the Parent Representative for
his/her Year and it will be the duty of the Council member to bring
issues so raised to the attention of the Council at the next meeting.
If the issue requires urgent attention it must be brought to the
attention of the Chairperson.
4.7 Should a vacancy arise post AGM, the Parents Council may seek
a replacement for the period of the Council.
4.8 The following Officers of the Parents Council will be elected
at the first Council Meeting conducted after the AGM.
Chairperson.
Secretary.
Treasurer
4.9 The three executive officers may not remain in an executive
position for more than three consecutive years. However, any one of
them may go forward for election to this position having stood down
for two years.
4.10 Should the Chairperson or Secretary not be able to attend a
Council meeting the Council may select a person to act in this
capacity for the duration of the particular meeting.
.
4.11 The School Principal or his/her nominee should attend for an
agreed period of the meeting to address relevant issues.
4.12 A quorum for the Council Meetings will consist of 7 of the Voting Members.
4.13 Motions tabled at the Council Meeting will be passed by a
simple majority of those voting members present at the meeting, the
Chairperson having in addition to his/her ordinary vote a casting
vote.
4.14 The Secretary will prepare the Agenda for the Council Meetings
in consultation with the Chairperson and they will consult with the
Principal on a regular basis, but at least once per term.
4.15 The minutes of the Council meeting are circulated to the
Council members and the principal Representative within 14 calendar
days of the meeting.
4.16 Notification of the next meeting is issued by the Secretary
seven days prior to the meeting with the agenda.
4.17 Any member who is absent from Council for 3 consecutive
meetings without due cause is deemed to have resigned.
4.18 The Council may invite such persons as they wish to attend their
meetings with the prior approval of School Management.
4.19 The School Principal shall be a co-signatory to any bank
account held by the Parents Association.
5.0 Annual Reports.
5.1 The Secretary and Treasurer will submit Annual reports for
consideration by the members attending the Annual General Meeting. A
copy of the annual reports will be made available to the Board of
Management.
5.2 The Treasurer will be accountable to the Board of Management
and the members for all monies which the Association and its
activities give rise to.
6.0 Annual General Meetings.
6.1. All meetings including AGM and Council meetings to be held on
the School premises.
6.2 The Annual General Meeting will normally be held not later
than 7th October.
6.3 Notification of the AGM will be posted to each member with the
permission of the Principal.
6.4 Members will be entitled to not less than fourteen days notice
of any General Meeting
6.5 Extraordinary General Meetings will be called by the Council
when it deems it necessary to do so or when it receives a written
request by parents and/or guardians of twenty percent or more of the
pupils enrolled in the School stating the matter to be moved. Except
by agreement between the Council and the members requiring the
meeting, an EGM will be held within 21 days of the requisition.
7.0 Sub-Committees.
7.1 The Council may constitute and dissolve sub-committees of the
Association as it considers necessary, to achieve the objectives of
the Association. Other Members of the Parents Association may be
invited to join these teams. The sub-committee cannot make decisions
but can make recommendations and is accountable to the Council.
8.0 The Constitution.
8.1 Changes to the Constitution can be made only at a General
Meeting. Any such changes shall require a two-thirds majority of those
present and voting at the meeting. Any notice of a motion for a
General Meeting which proposes a change in the Constitution will be
publicised to the membership at least two weeks prior to the GM.
The proposed changes will bear the names of the proposer and seconders
and will be communicated to School Management.
8.2 In the event of the dissolution of the Association all its
assets will pass to School Management.
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PARENTS COUNCIL MEMBERS.
HELEN AHERN – FIONA DORE BUCKLEY
HANNAH MCCARTHY – BREEDA MCCARTHY
STEPHEN MCKENZIE – LIAM QUAID
JOHN MOLYNEAUX – GERARD FALVEY
KATHLEEN KIELY – VICTOR O SULLIVAN
ANNE LORDAN – RICHARD O LOIDEOIN
GERALDINE FENTON – JOHN lEEN
